Understanding the Different Types of AFP Checks: Standard vs. Nationally Coordinated

Understanding the Different Types of AFP Checks: Standard vs. Nationally Coordinated

When it comes to background checks in Australia, the Australian Federal Police (AFP) Check is a common requirement, particularly for roles in sensitive industries or those involving vulnerable populations. However, not all AFP Checks are the same. Understanding the differences between a "standard" AFP Check and a "nationally coordinated" AFP Check is crucial for employers to ensure they are meeting their legal obligations and conducting appropriate due diligence. This article will break down the distinctions between these two check types, helping you choose the right check for your specific needs and ensure your background check processes are compliant.

The Basics: What is an AFP Check?

Before we delve into the types, let's recap what an AFP Check is. Generally, it's a search of police records across Australia to identify an individual's criminal history. This check is used to provide a comprehensive overview of any disclosable court outcomes or pending charges, helping employers make informed decisions about a candidate’s suitability for a role. However, the scope of the search and the level of detail can differ between a standard check and a nationally coordinated check.

Standard AFP Check: A Limited Scope

The term "standard" AFP Check is sometimes used informally and can be a source of confusion, as the AFP themselves do not officially refer to a check as "standard". However, when the term is used, it generally means a check is focused on specific criteria, and often, they are based on previous police records held by the AFP, or a defined scope. These types of checks may involve:

• Specific Timeframe: It may only review records from a certain timeframe (e.g. the past 5 years)
• Specific Location: The check may be focused on an individual’s criminal record within a certain jurisdiction, rather than a national search.
• Specific Offences: It may be limited to looking for certain types of criminal offences, based on relevance.

When is a Standard AFP Check Typically Used?

• Specific Requirements: When a specific piece of legislation or policy stipulates a check with a defined criteria.
• Internal Policies: Some organisations may use a standard AFP check, with a defined criteria, as part of their own internal policies.
• Specific Roles: When a role is not considered highly sensitive, and an overview of limited criminal history is required.

It's important to note that the limitations of a ‘standard’ check can mean that they may not meet the requirements for certain roles or industries that have stricter obligations.

Nationally Coordinated AFP Check: A Comprehensive Search

A nationally coordinated police check, often simply referred to as an AFP Check, is a more comprehensive screening process. This type of check searches the criminal history records across all police jurisdictions in Australia, and includes:

• National Database Search: It searches the records of all Australian states and territories, ensuring no relevant records are missed.
• No Timeframe Limit: The search is not limited to a set timeframe. All disclosable court outcomes or pending charges will be detailed on the result.
• All Disclosable Offences: The check encompasses all relevant disclosable criminal records, without limitation.

When is a Nationally Coordinated AFP Check Required?

A nationally coordinated check is generally the required check type and is usually mandated in:

• High-Risk Industries: Sectors such as healthcare, education, childcare, aged care, and finance frequently require this check type due to the nature of the work and the vulnerabilities of the people they serve.
• Working with Vulnerable People: Roles that involve regular interaction with children, the elderly, or individuals with disabilities.
• Roles with Sensitive Information: Positions that access personal data, confidential company information, or intellectual property.
• Financial Roles: Roles where an employee manages large sums of money or is involved in financial transactions.
• Government and Public Sector: Many government roles require a higher level of security clearance, necessitating a nationally coordinated check.
• Visa and Immigration: Some visa and immigration applications require a nationally coordinated AFP check as part of the assessment process.

Key Differences Summarized

To clarify the distinctions, here's a quick comparison:

Ensuring Compliance and Making the Right Choice

Choosing the correct type of AFP check is essential for compliance and effective risk management. To ensure you're making the right decision:

• Understand Requirements: Thoroughly research the specific legislation, industry standards, and company policies that apply to your organization.
• Assess the Role: Evaluate the level of risk and responsibility associated with the position you're filling to determine the appropriate check type.
• Consult with Experts: Seek advice from HR professionals, legal advisors, or accredited background check providers like Avvanz.
• Documentation: Maintain clear documentation of your decision-making process and ensure you are compliant with all data handling regulations.

How Avvanz Can Help

Navigating the complexities of AFP Checks and ensuring compliance can be challenging. Avvanz offers streamlined background check solutions that simplify the process, making it easier for employers to select the appropriate checks and ensure compliance. Our services include:

• Expert Guidance: Access to experienced professionals who can help you choose the right type of check.
• Efficient Processing: A user-friendly platform that streamlines the application and reporting process.
• Compliance Assurance: Confidence that your background check process adheres to the latest regulations and best practices.
• Automated Processes: Saves time and minimises manual tasks.

Conclusion

Understanding the differences between a "standard" AFP Check and a nationally coordinated AFP Check is essential for any Australian business that conducts background checks. By carefully evaluating the requirements of your industry, the sensitivity of the roles you're hiring for, and by seeking expert guidance, you can ensure your background check practices are both effective and compliant.